The Schengen visa is one of the most sought-after visas by international travelers, and despite its high fee, it can still be denied to applicants. Mostly it happens due to the lack of personal financial resources and supporting documents such as bank statements, etc. However, you can send a Schengen Visa Rejection Appeal letter to dispute Schengen visa rejection. We have put together this blog post to help all those denied their Schengen Visa appeal letter.
Before you learn how to solve Schengen visa rejection, it is important to understand the reasons why your visa is rejected in the first place.
Reasons for Schengen Visa Rejection
Here are the reasons for the Schengen visa rejection:
1. Lack of Documents Required by the Embassy to Accept the Visa Application
Commonly, visa applicants are rejected by the embassy that they send their documents to before submitting their visa application. This rejection can be either because the applicant did not provide enough documents or not properly completed. If you have trouble with your documents, you can get them ready thoroughly by visiting a Visa Consular Officer at your nearest Embassy.
2. Lack of Funding for Travel, Accommodation, and Meals
The second most common reason why visas are rejected is that the applicant does not have enough funds to stay in the Schengen zone. The applicant must prove that they have sufficient funds to cover at least 3 days in the Schengen region.
3. Damaged Passport
Some passports that you might have lost or damaged make it difficult for the embassy to process your visa application. In such a scenario, you need to send a ‘Certificate of Loss/Damage’ to the embassy before getting your Schengen visa.
4. Lack of Proper Accommodation
Visa applicants with insufficient financial resources are usually not allowed in the Schengen zone because they cannot afford proper accommodation. To get a visa, the applicant needs to show proof of accommodation within the Schengen region by submitting an official document from their host.
5. Unpaid Fines and Debts
Some countries have a ban on the entry of citizens with unpaid fines or debts. We recommend that you contact your embassy before applying for a Schengen visa to check if you are qualified to apply even though you have unpaid fines or debts.
6. You are on the List of Excluded Nationals
This is one of the most common reasons people fail to get their Schengen visa and this is because their name is on a list of people excluded from the Schengen visa by invitation, etc.
7. Visa Application is in Wrong Format
If you have submitted a visa application in the wrong format, it is most likely to be rejected. The visa application must be submitted digitally or on paper and must follow the Schengen embassy’s guidelines.
8. Invalid Passport or Visa Expiry
Some applicants have applied for visas with an expired passport or a passport that looks like it will expire soon. In such cases, the visa is denied to avoid any complications for the applicant in the future.
9. Previous Visa Rejection
Some applicants from countries that are not allowed to apply for a Schengen visa will not be granted a visa in the future. So, we recommend that you double-check with your embassy to get a visa application approved.
10. Misrepresentation
If you have misrepresented yourself or the facts in your visa application, you can forget about getting a visa. All applicants have to be truthful about the information they provide in their visa application.
11. Valid Travel insurance is not provided
To undergo a Schengen visa application, it is highly recommended that at least valid travel insurance be provided. Under no circumstances, the embassy will accept a Schengen visa if no travel insurance is in place. If you have trouble applying for travel insurance and cannot obtain any, please do get hold of a reliable company that can provide it.
Now that you know why your Schengen visa rejection is, it is time to learn how to solve a Schengen visa rejection with an appeal letter.
How to Solve Schengen Visa Rejection?
While applying for a Schengen visa, you might feel difficulties during the process. When you know about visa rejection, you must be sure that it is an incorrect decision if you have done everything right. In that case, you can also appeal the conduct against the State member who has rejected your visa.
If you have been denied your visa, the first thing to do is to contact the embassy that has rejected your visa and get more information on the reason behind their decision. Ask if you can appeal against the decision and get a Schengen visa appeal letter from them as soon as possible since there is a very strict time limit of 2 months for this appeal process.
After getting all the information, you can write a Schengen Visa Rejected Appeal letter. Writing this kind of letter is a whole process itself. You must give strong reasons why you believe your application was incorrectly rejected and why the decision must be taken back.
How to Write a Schengen Visa Rejection Appeal letter?
You must consistently send an appeal letter to the embassy that has rejected you. The letter must contain all the necessary information. You should explain why you believe your application was incorrectly rejected and why the decision must be reversed in your letter. Moreover, if the visa is rejected because of any of your mistakes, mention it in the letter and write how you intend to correct them going forward.
Keep in mind that the agency receives several letters every day, and they don’t have much time to deal with that. So, writing a 2-page long letter is not going to help you. At the same time, you shouldn’t write just one paragraph. Structure your letter properly with valid reasons and just write the precise information to the point.
What Should a Schengen Visa Rejected Appeal Letter Contain?
To write a convincing appeal letter, it must contain:
Your details: Name, address, dates of birth, and contact number.
The date when you applied for a visa: Your interview date and the date when you received a visa rejection letter.
Why you are appealing: describe why you think your letter was incorrectly rejected and why it should be reversed. Be clear about all the necessary information. The appeal letter must also be stamped, signed, dated, and legalized (the consulate’s address appears at the end).
Your request: to approve your application because you believe it is a wrong decision made by the embassy based on its regulations and not based on your circumstances.
Schengen Visa Denial Appeal Letter-Sample
Here is a structure/sample that you can follow to write your Schengen visa appeal letter. Applying these guidelines will help you write a convincing appeal letter, and your chances of getting the visa approved will increase.
Schengen Visa Rejected Appeal Letter Sample
Date: _______
Embassy Address: ____________
To whom it may concern,
Good Day
I’m [Jane Doe], and I applied for a Schengen visa on a date[dec-10-2021] my passport number is [123xxx], my date of birth is [12-Jan-1993], and I want to appeal the rejection through this letter.
My visa is refused for the following reasons:
- [You have not provided the sufficient subsistence for the duration of the intended stay or the return to the country]
- [The information submitted regarding the purpose of your visit and condition of your stay was not reliable]
Well, I don’t understand the reasons why my visa got rejected. Even I have submitted all the required documents. I am confident that I have provided all the required information for my visa process. Also, I’ve submitted my 6 last month’s bank statement.
I request you reconsider your decision and approve or disapprove the application for a Schengen visa. Your consideration regarding my case is very important for me as I will be visiting Europe in [Jan-2020] for a business purpose. It is necessary to get a Schengen visa to visit Europe in such a case.
I will be waiting for your reply to reconsider my visa.
Thanking You,
Sincerely,
Jane Doe
Signature
Now that you have written your Schengen Visa Rejection Appeal Letter, send it to the country of the Schengen embassy of the country you will visit. The visa appeal deciding body depends on the country that has rejected the visa i-e in Germany; the Berlin administrative court is responsible for deciding on your visa appeal.
Schengen Visa Appeal Process
After sending the letter to the country’s embassy that rejected your visa application, it is time for you to wait for a decision. The embassy of that country will send your Schengen visa appeal decision, and only when they do will you know if they have approved your application or not.
Make sure to attach all the supporting documents so that the visa appeal office can easily decide your visa appeal. Moreover, the waiting time depends on the country you have applied for. However, the average processing time is about 2-4 months depending on your rejection reason.
For the countries with low rejection rates like Austria, Denmark, and Portugal, the waiting time is a bit longer, and it takes about 3-6 months to complete the appeal procedure.
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